General Guidelines for Preparing EBPDF pdf version
- 1. Introduction
- 2. Parties Responsibilities
- 3. Preparation Requirements
- 4. Submission Requirements
- 5. Hardware and Software Requirements
- 6. General Requirements of EBPDF Files
- 7. Scanning and OCR Requirements
- 8. Media Requirements
- 9. Digital Evidence and Exhibit Handling (DEEH)
- 10. Enquiry
- 11. Video Guide
This document is intended to give guidance to parties or their IT Service Providers for preparing and submitting Electronic Bundles in Portable Document Format (“EBPDF”) for use in court hearings. The submitted EBPDF will be used for self-perusal and broadcast in open court.
The naming convention of the EBPDF files for complete version shall follow this standard:
. . where is the bundle name abbreviation of the case, is the PDF file number of the bundle, necessary only when the PDF file number is more than one, is the case number of the hearing with "/" character replaced by "-" character, e.g.
For CFI criminal case
“CB.HCCC9996-2012.pdf”for the Core bundle of HCCC9996/2012.
For civil appeal case
Examples 2 and 3
“CB.CACV1-2021.pdf”for the core bundle of CACV1/2021. “AB.2.CACV1-2021.pdf”for the 2nd PDF file of the appeal bundle of CACV1/2021.
In addition to file names, it is preferable to use the same naming abbreviation, “CB” and “AB”, in skeleton submissions.
. where is the party of the case, is the abbreviation of skeleton submissions.
Examples 4 and 5
“AppS.CACV1-2021.pdf”for the Applicant's skeleton submissions of CACV1/2021. “ResS.CACV1-2021.pdf”for the Respondent's skeleton submissions of CACV1/2021.
In addition to file names, it is preferable to use the same naming abbreviation, “AppS” and “ResS”, in skeleton submissions.
. where is the party of the case, is the abbreviation of List of authorities.
Examples 6 and 7
“AppLOA.CACV1-2021.pdf”for the Applicant's List of authorities of CACV1/2021. “ResLOA.CACV1-2021.pdf”for the Respondent's List of authorities of CACV1/2021.
In addition to file names, it is preferable to use the same naming abbreviation, “AppLOA” and “ResLOA”, in skeleton submissions.
For the first time submission, parties shall submit a complete version of EBPDF files – It contains the whole set of bundle in PDF format.
(1) For subsequent update of the electronic bundle, parties shall submit:
(2) For subsequent update of the electronic bundle during court hearing, parties shall submit:
- After the first submission, users may have made annotation on the EBPDF files. In this case, 1) the new bundle page(s) submitted shall be added as separate PDF file(s); and 2) existing bundle PDF file(s) should be removed by inserting a blank page marked as “Removed with the direction of the Court” with the same pagination.
5.1 The parties/ their IT service providers who are responsible for converting paper bundle shall have the following equipment and software for capturing paper bundles to PDF files that fulfill the requirements in this section:
5.2 The parties/ their IT service providers who are responsible for preparing multimedia evidence (video or audio file(s)) should submit files in appropriate format for playback in the courtroom.
|File format||Adobe Portable Document Format (“PDF”) version 1.6 or above|
|Fast Web View||On|
|Security Method||No Security|
|Initial View||Navigation tab: Bookmarks Panel and Page
Page layout: Single Page Continuous
Magnification: Fit Width
Open to page: The first page of the document
300 dots per inch (dpi);
To optimize file size whilst maintaining image quality, do not scan in a resolution higher than 300 dpi unless it is necessary.
To optimize file size whilst maintaining image quality, the following colour depth setting is recommended:
Select “English” if the bundle contains English characters only;
|OCR Output Style||Searchable Image (Exact)|
Electronic Bundles in Portable Document Format (EBPDF) for hearing can be used in conjunction with Digital Evidence and Exhibit Handling (DEEH). For details, please refer to video guide.
For general enquiry, please contact respective clerk to Judge / Registrar / Master and / or Court Registry for assistance.
For technical enquiry, please send email to firstname.lastname@example.org.
Please refer to this link for the video guide on Using E-Bundles in Court.