Enquire Electronic Application for Court Records

With effect from 30 December 2022, iCMS will be implemented for (a) Summonses including Departmental and Private Summons, Driving Offence Points Summons and Fixed Penalty Summons; and (b) Notices including Departmental Notice, Fixed Penalty Notice and Fixed Penalty Recovery Order in the Summons Courts of the Magistrates’ Courts.

Please refer to the implementation notice(s) issued by the Chief Justice currently in force. The information can be found on the Judiciary’s dedicated webpage.

Individual User (“IU”) account holder and Organization User (“OU”) account holder (for Organization Account) who has submitted an electronic application for court records may enquire the application by means of iCMS.

No. PA/SA has to create an OU account of his/her own before he/she can enquire the submitted electronic application for court records by means of iCMS.

Please refer to Part F of Frequently Asked Questions on “User Registration” for more information about the roles of PA, SA and OU.

To enquire the submitted electronic application for court records by means of iCMS, an IU/OU account holder is required to login his/her registered user account. Select “Magistrates’ Courts” ➔ “Inspection of Document” ➔ “Enquire Electronic Application for Court Records”, input case number or application reference number so required.

Please refer to the following reference materials on the Judiciary’s dedicated webpage for more information:

1. Demonstration video clip on “Enquire Electronic Application for Court Records” ; and
2. Step-by-step guide on “Enquire Electronic Application for Court Records” .

No. Only the IU/OU who has submitted an electronic application for court records can enquire their submitted application by means of iCMS.

You may enquire the information of your application such as application reference number, case number, submission date/time, types of court records applied, status of application and fees of each court record, etc.

After your application is processed by the Court, you may enquire the updated status of your application. If your application is approved by the Court, you may enquire the fees of court records and proceed to payment by means of iCMS.

Yes. A message including information such as application status and subsequent procedures required will be sent to the iCMS Message Box of IU/OU.

For example, IU/OU may need to provide information or supporting document(s) for replying requisition from the Court; provide response for the estimation of transcript of court hearing; make electronic payment for the fees of court records; or download the electronic copy of court records.

Please refer to the step-by-step guide on “Enquire Electronic Application for Court Records” on the Judiciary’s dedicated webpage for more information.

The messages will be retained in the Message Box for 28 days after they are read. Any unread message(s) will be deleted after 90 days from the date of message. You may print or download the messages for own retention and reference as you deem necessary.

As a default arrangement, a reminder notification will be sent to his/her registered email address at day-end each day when there is/are unread message(s) in his/her Message Box.

Yes. If he/she has indicated his/her preference to receive the estimation of transcript fees in the application, he/she may, by providing response to the estimation of transcript fees via the “Enquire Electronic Application for Court Records” function, withdraw only the request for transcript, but not the remaining requests for court records as they may have been processed.

If the application is approved by the Court and payment is required, a message for payment including the fees required for each requested court records will be sent to the applicant’s iCMS Message Box.

For the approved application in respect of multiple court records, all requested items under the same application will have to be paid together.

Payment of fees for court records may either be settled through online credit card or web-based PPS Shop&Buy Service (“PPSB”). For online credit card payment, iCMS will accept payment by Visa, MasterCard, China UnionPay and JCB.

The ceiling for online credit card payment is HK$3,300 for each transaction while the default maximum amount for PPSB as set by the service provider is HK$100,000. Payments over HK$3,300 but not exceeding HK$100,000 must be made through PPSB.

He/she may revert to the conventional mode (i.e. by paper application) for making the application for court records directly to the relevant Magistrates’ Courts. Please note that concessionary fees will not be applicable to application made by conventional means.

If the application is approved by the Court and no payment is required, he/she will receive an approval message from the e-Court in his/her iCMS Message Box. He/She will be notified again through his/her iCMS Message Box when all the document(s) of the application is/are ready.

Yes. Acknowledgement information together with a payment receipt will be provided after payment is accepted by iCMS. An IU/OU may download the payment receipt for record.

An IU/OU account holder is advised to keep record of the acknowledgement information for reference or enquiry. In parallel, an acknowledgement message will be sent to his/her Message Box under iCMS for record.

If the court records are ready, a message will be sent to his/her iCMS Message Box informing the court records are ready.

If he/she applies for electronic copy, he/she may go to the “Enquire Electronic Application for Court Records” function to download the document(s) within 28 days. The documents can no longer be downloaded after 28 days.

If he/she applies for hard copy, he/she may approach the Registry of respective case related Magistrates’ Courts for collection.