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Appointment and Registration as a Notary Public

 

How to Apply for Appointment & Registration as a Notary Public?

How to Apply for Appointment & Registration as a Notary Public?[This is a flowchart. Please refer to B. Explaintory Notes below.] 1. Apply for Registrar's Certificate by letter 2. Pay $125 3. Collect Registrar's Certificate after 7 working days 18. Notify the H.K. Society of Notaries 17. Name entered in the Register 15. After 2 weeks, collect the Certificate for Appointment 16. Return Signature Cards bearing the signature of a witness Card 13. Nofify of being appointed 5. Pay $1,135 6. Get case number (HCMP No.) 7. For listing 4. Prepare motion and necessary documents for application 8. File motion and necessary documents 10. File affirmation of service within 7 days of service of motion 12. Court Satisfied 9. Serve the motion & necessary documents on Secretary for Justice & H.K. Society of Notaries 11. Application considered by the Designated Judge 14. Pay $360 Applicant High Court Accounts Office LG2/F., H.C. Master's Clerk Office(Apostille Service Office) Rm115, LG1/F., H.C. High Court Registry LG1/F., H.C. Clerk of Court's Office RmG33, G/F., H.C.

B. Explanatory Notes

1. Apply for Registrar’s Certificate by letter (sample attached) and send it to Master’s Clerks Office (Apostille Service Office), Room 115, LG1/F., High Court, 38 Queensway, Hong Kong or by fax (2524 2034).

2. Pay $125 by cash or crossed cheque payable to “The Government of the Hong Kong Special Administrative Region” at the High Court Accounts Office (LG2/F., High Court).

3. The Certificate will be ready for collection at the Master’s Clerks Office (Apostille Service Office) after 7 working days upon receipt of your application. At the time of collecting the Certificate, please produce the receipt of $125. You may collect the Certificate in person or authorize someone with letter of authorization, bearing the ID Card No of the authorized person to collect it on your behalf.

4. Prepare the motion and all necessary documents for application for appointment as notary public. (Rule 12B(2), Cap. 159B)

5. Pay the application fee of $1,135 at the High Court Accounts Office on LG2/F., High Court.

6. Get the case number for the application for appointment as a notary public at the High Court Registry on LG1/F., High Court.

7. Take the original motion together with the Registrar’s Certificate and all the necessary documents to the office of the Assistant Listing Officer at Room G33 of the Clerk of Court’s Office, High Court for listing the case to the Designated Judge.

8. File the original motion with all necessary documents at the High Court Registry.

9. Serve the motion and its accompanying documents on the Secretary for Justice and the Society of Notaries.

10. File affirmation of service within 7 days of service of motion.

11. Your application will be considered by the Designated Judge.

12. Having satisfied all the requirements, the Court may appoint you as a notary public.

13. Letter notifying you of the appointment as a notary public will be issued accompanying
by two copies of blank signature cards.

14. Pay $360 registration fee at the High Court Accounts Office with the letter mentioned in
Para. 13 being produced.

15. Collect the Certificate of Appointment after 2 weeks from payment of the fee at the Master’s Clerks Office (Apostille Service Office). You may collect the Certificate in person or authorize someone with letter of authorization, bearing the ID Card No of the authorized person to collect it on your behalf.

16. At the time of collecting the Certificate, produce the receipt of $360 registration fee, the letter mentioned in Para.13 and two duly completed signature cards bearing the signature of a witness who must be a notary in Hong Kong.

17. Your name will be entered in the register of notaries public by the Registrar.

18. The Registrar will by written notice inform the Hong Kong Society of Notaries of Para.17.

Sample Letter of Applying for Registrar's Certificate

 

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